Executive Committee Elections
1. Call for Nominations: Individuals submit information to the Executive Committee's Election Committee. The committee then picks a minimum of 2 candidates more than positions open. This announcement is posted on the website, social media, and sent via mail to current Sierra Club members.
2. Candidates chosen to be on the ballot are announced. Not all nominations may be chosen to be on the ballot. Candidates are chosen by the Election Committee.
3. Petition: If a candidate is not picked to be on the ballot, two weeks are given for the candidate to petition. The petition must include signatures of 15 Sierra Club members.
4. Ballots are posted on the website and "advertised" on social media. Post cards notifiying ballot posting or actual ballots are mailed to membership.
5. Voting takes place for 4 weeks. Only Sierra Club members are allowed to vote.
6. Candidates are notified of results.
7. Public positng of results on website and social media.
Executive Committee Roles and Responsibilities:
The Executive Committee (ExCom) is the representative leadership team for the Lower Rio Grande Valley (LRGV) Group. The ExCom is responsible for the LRGV Group achieving 4 key outcomes:
I. Advance the Sierra Club’s Mission
Conservation & Political Strategy: Institutionalize a process by which conservation, organizational, legislative and political goals are established annually; prioritize resources; assign authority and responsibility to carry it out; review progress toward goals regularly
II. Provide Service to Members, Supporters and the Public
Engagement Strategy: Develop a strategy and activities to continually recruit and engage new people in meaningful ways throughout the year; assign authority and responsibility to those who will carry it out; check on progress
Communications Strategy: Determine the best mix of print and electronic means for cost-effective and timely communication with members, supporters and the public about the work of the Sierra Club, our issues and opportunities to participate; assign authority and responsibility to those who will carry it out; check on progress
III. Build Local Capacity
Leadership Structure: Recruit as needed and annually appoint (re-appoint) volunteer leaders for chapter structure of committees, issue work, campaigns, etc; provide leaders with clear definition of roles, and expectations for recruiting and developing others in their work.
Fundraising Strategy: Determine fundraising needs and priorities, recruit a fundraising committee and work with them to develop chapter fundraising goals; assign responsibility; check on progress
IV. Exercise Effective Governance & Fiduciary Oversight
ExCom Work: Define roles and responsibilities for ExCom members; establish norms, protocols and operating procedures for meetings and conference calls
Financial: Adopt annual budgets; adopt standard budgeting & financial procedures required by the Sierra Club
Policy/Compliance: Establish mechanisms for ensuring compliance with Sierra Club policies, especially those that create potential legal or regulatory liability, including outings, electoral work, use of restricted funds, etc; ensure that leaders read, understand and follow Sierra Club policies regarding leader conduct and speaking for the Club; take action promptly when violations occur
Annual Assessment: Conduct an annual State of the Chapter/Group Assessment; identify critical gaps and needs, and strategies to address them