PA Drupal Cheat Sheet - Draft

Welcome to the short/brief/simple/one-page help page for doing common tasks when updating a Drupal web page. Intended to assist volunteers that don't take these actions very often and might need a quick refresh on which actions to take.

For official FAQ page for Drupal tasks and links to contact the Drupal Help Desk, go to Local Entity Web Resources in Campfire Community. If you have trouble accessing this page, it may be because your Group Chair needs to add you in Leader Management. Feel free to contact the PA Chapter Digital Tools Help Team via the Help Request Form.

Logging In

Go to

Creating A New Page

Click Shortcuts at top left of page you are editing  (looks like this ), then click Add new content. Then click "SC Entity" for a new page within your Group's site. Fill in the title and add a thumbnail image if you want. The important sections are the Body and/or the Sections areas - where you can add the text and images that you want to appear on your web page.

The SAVE button is at the bottom. Don't go too long without saving! 

To EDIT a saved page, click on the Edit tab that you'll see towards the top of any pages that you have the power to edit.

Adding Text

In the Body or Section area - just start typing your text.

Or paste from your clipboard. You can change the color, font, bold, Heading, and other style settings in the edit menu at the top of the Body or Section box. 

Adding Image

click on the   to add a new image. You can pick from an image that you have uploaded in the past, or upload a new image from your computer by clicking .

For a new file you'll need to fill in several fields:

  • Alternative text - a few words about what this image represents - in case the viewer is seeing as "text only".
  • Name - this is your chance to change the file name. The naming convention is to put the date first (year/mo/day) and then "PA" and "Group initials" then something unique. For instance "20230512 PA SPG earth day table in Narberth.jpg"
  • Type of license - if one of your volunteers sent you this image, choose "I took this photo". If you are using with permission from another source, you should specify appropriately in the next field.

After you save and insert the image, you can click on the "Edit media" button that appears on the upper left corner of the image to adjust the size, justification and whether you want a caption included. This feature is still a bit quirky.


You can turn any section of text into a hot-link by selecting that section of text and then clicking on the chainlink button at the top of the edit block, or hitting Ctrl-k to get a popup that allows you to paste in the URL for the link.

This is text with a link.

If your Group has a shared folder that is visible to everyone on the internet, you can store your documents (newsletters, meeting minutes, video recordings, etc) there, and then add a link to that online file or folder.

If you want to upload a doc to Drupal and then link to it, the process is similar to uploading an image. Click on the and then click on "Document - Local Entity" in the top left. That gets you to the repository for documents for you Group. You can select and existing doc or upload something new. Naming with the date in the beginning is really helpful. Then hit Save & Insert at the bottom. This will create a text block with the name of the file, size and link.

[if you want to add a hotlink to that file to whatever text you want, you can right-click on the text that Drupal inserted, hit Copy/Edit Link and add it to your clipboard. Then you can use Ctrl-k on any selected text you want to add a hot-link to.



This is a box 
Select "Format" for Paragraph Format and then "Callout Box" for the Style

Updating the Menu

Updating the top level menu is a bit tricky. Not all users have the authority to make updates to the menu. Suggest contacting the Digital Tools Help Team or our Chapter Digital Organizer for assistance.