Jump here to  Provisional Leader Eval Forms

NEW OUTINGS POLICIES have arrived. Here is a SUMMARY from National. And here is the Full 2026 (Evolving) Policy. New, too, is more functionality in Campfire Events. We are developing our own summary of impacts and addendums to our own policies. Note that some requirements dont go into effect until Jan. 2027. Ask LTC / Safety or Outings Management.. These two terms - Front and Back Country - provide guidance for equirements and use of certain forms.  

• Frontcountry is defined as any location where a professional, state-regulated Emergency Medical Services (EMS) can reach the group within one to two hours via vehicle/foot/helicopter.
• Backcountry is defined as any location where a professional, state-regulated Emergency Medical Services (EMS) cannot reach the group within one - two hours by vehicle/foot/helicopter. 
• See this Decision Tree working with SMPs and Medical Forms 
• See this Angeles Chapter BACKCOUNTRY CHART.

WE ARE UPDATING THIS PAGE / Find all your current Sierra Club Waivers, Safety Plans, Medical Forms and more... Remember to check whether your trip requires medical forms.  LTC requires all leader candidates to complete the Trip Plan/Safety Management plan for their provisional(s).   

Participation Agreement. (Sign-inSheet/Waiver) . All participants on Sierra Club outings are required to sign a "Participation Agreement" (liability waiver). Must be a current form and include the last 2 pages of text, the Agreement. Older pre-2020 forms are not acceptable. Participants are encouraged to read the Agreement carefully, as it includes the waiver and other provisions that affect their legal rights; by signing, they are confirming they agree with the text. Let your participants know about the waiver before they join your outing. The waiver is also built into Campfire Events if you choose to use the RSVP (registration) function. Minors: a parent or guardian adult signs for a minor.  INDIVIDUAL Participation Agreement: for when sign-in sheets are not used. Same text as with the group sign-in sheets. Signature is on Page 2. Same instructions about minors.

• NOTICE for trips to National Parks. You'll no longer need to use the NPS VAR (Volunteer Acknowledgement of Risk) for a Sierra Club-sponsored trip.  Use the usual Sierra Club Participation Agreement / sign-in sheet/waiver.

To use the fillable capability of a PDF, install the free Acrobat Reader on your computer or device

TRIP PLAN/SAFETY MANAGEMENT PLAN (SMP): (GoogleDoc, PDF, Example Safety Management Plan) is mandatory for "backcountry" or overnight outings; not required for "frontcountry" outings except if the outing is a Provisional for which LTC requires completing the form. Send completed form to your Outings Chair, entity designee, or upload it to Campfire Events as part of approval. The Safety Plan can be based on a standard geographical plan for a location visited often and is recommended for all trips.

MEDICAL FORMS: The revised Local Outings Participant Medical Form is mandatory for "backcountry" or overnight outings; it is not required for "frontcountry" outings. Refer to this Medical Form Guide for suggested use of the form. Leaders should review the information before the trip, if possible. An online version that works within Campfire Events is available for multi-day backpacks and trips, ICO trips and other overnights. Now available: medical forms with online registration (RSVP) for Day Hikes as of April 2026. 

MEDICAL FORMS, WAIVERS IN CAMPFIRE EVENTS: When you select the Registration Options function (aka RSVP), you can have participants answer the three basic medical questions and sign the waiver when they register. This is available for multi-day trips as well as "backcountry" (NEW!) day hikes. NEW! See this Campfire Events 2026 doc. Advantage: documents are archived in the system.  You can look at the other training docs on the Campfire Events page.  Note: OUTINGS HEALTH PROCEDURES: leaders should advise participants that if they have any symptoms such as cough, cold, fever, etc., that they not attend an outing.

DOCUMENT ARCHIVING.  Provisional lead Evaluations come to LTC Admins. What about the waiver/sheet and med forms after the outing? The Sierra Club requires storing key documents from all outings, including waivers and medical forms, for 10 years. There’s an easy way to do this and a hard way. We have outlined the options on our Addendum. See this Document Retention Bookmark. Best is to use the Registration Option when setting up your outing in Campfire. Here again is the Campfire Events Registration training doc. 

ADDITIONAL IMPORTANT FORMS FOR LEADERS

• PATIENT REPORT forms doc, pdf to use for emergency patient information

• WFA Refusal of First Aid Form - for a patient's refusal of FA against medical advice.

• The Emergency Card to carry with you

CAMPFIRE COMMMUNITY Forms and Links. - TBD NEED TO REVISE LINKS

 FORMS FAQS for Program Safety's guidelines. FORMS LINKS for original files for all kinds of outings. We pull pertinent files right here. 

****Medical Forms and SMPs. Confused? see our Decision Tree on the FAQ page 

ICO and Enduring waiver folks, see your own guidelines. WTC LEADERS! Get your Course outings files directly from WTC, not here; the waiver/sign-in sheet found on this Forms page is for NON-Course outings aka hikes and experience trips.

INCIDENT REPORTINGa; See our Incident Reporting page for more details but here are a few links.  Online Incident Reporting Link: https://sierraclub.tfaforms.net/f/incident-type. IMPORTANT! Send / forward the confirmation (From Program Safety  or “Thank you for your submission”) email to Angeles Safety Committee investigator (new email): angeleschaptersafety@gmail.com and to your Outings Chair and Chair.