Jump here to  Provisional Leader Eval Forms

NEW ! OUTINGS POLICIES have arrived. Here is a SUMMARY from National. And here is the Full 2026 (Evolving) Policy. New, too, is more functionality in Campfire Events. Note that some requirements will not go into effect until January 2027. Ask Leadership Training Committee (LTC) / Safety or Outings Management. These two terms - Frontcountry and Backcountry - provide guidance for making decisions on which forms are required for use.  

• Frontcountry is defined as any location where a professional, state-regulated Emergency Medical Services (EMS) can reach the group within one to two hours via vehicle/foot/helicopter.
• Backcountry is defined as any location where a professional, state-regulated Emergency Medical Services (EMS) cannot reach the group within one - two hours by vehicle/foot/helicopter. 
• See this Decision Tree working with SMPs and Medical Forms 
• See this Angeles Chapter Frontcountry-Backcountry CHART
• See our 2026 Addendum to the Leader's Reference Book
• See Campfire Events Training using online medical forms

Find all your current Sierra Club Waivers, Safety Plans, Medical Forms and more here as well as on Campfire Community... Remember to check whether your trip requires medical forms.  LTC requires all leader candidates to complete the Trip Plan/Safety Management plan for their provisional(s).   

NEW! Sign-in Sheet/Waiver, dated January 2026 (PDF). All participants on Sierra Club outings are required to sign a "Participant Agreement/Waiver" (liability waiver). Must be a current form, and for the sign-in sheet (used for groups), it must include the last 2 pages of text, the Agreement. Older pre-2026 forms are not acceptable. Participants are encouraged to read the Agreement carefully, as it includes the waiver and other provisions that affect their legal rights; by signing, they are confirming they agree with the text. Let your participants know about the waiver before they join your outing. The waiver is also built into Campfire Events if you choose to use the RSVP (registration) function. 

• Minors: a parent or guardian adult signs for a minor, scroll down for more on Minors on non-ICO outings and see this Minors Policy 2026 Bookmark from the full 2026 Safety Policy doc

•  NEW! INDIVIDUAL Participant Agreement/Waiver, dated February 2026 (PDF). Same text as with the group sign-in sheets. Signature is on Page 2. Handy as extra form to bring along when participants are showing up at trailhead.

• For trips to National Parks. You'll no longer need to use the NPS VAR (Volunteer Acknowledgement of Risk) for a Sierra Club-sponsored trip.  Use the usual Sierra Club Participation Agreement / sign-in sheet/waiver.

To use the fillable capability of a PDF, install the free Acrobat Reader on your computer or device

NEW! TRIP PLAN/SAFETY MANAGEMENT PLAN (SMP): For "frontcountry" outings, please bring a Frontcountry Emergency Card (PDF). Updated SMPs are now available for Backcountry One Day Outings SMP (PDF), Example Safety Management Plan) and for Overnight/Multiday One Day Domestic Outing SMP (PDF). These forms are mandatory for "backcountry" and/or overnight outings (frontcountry and/or backcountry). For single day outings, the One Day Outings SMP is not required for "frontcountry" outings except if the outing is a Provisional for which LTC requires completing the form. Send completed form to your Outings Chair, entity designee, or upload it to Campfire Events as part of approval. The Safety Plan can be based on a standard geographical plan for a location visited often and is recommended for all trips.

NEW! MEDICAL FORMS:  The updated Local Outings Participant Medical Form 2026 (PDF) is mandatory for overnight/multiday "frontcountry" and/or "backcountry" outings. Refer to this Medical Form Guidelines for suggested use of the form. Leaders should review the information before the trip, if possible. 

NEW! MEDICAL FORMS, WAIVERS IN CAMPFIRE EVENTS: When you select the Registration Options function (aka RSVP), participants can answer simple embedded medical questions and sign the waiver when they register. This is available for multi-day trips, ICO as well as "backcountry" (NEW!) day hikes. NEW! See this Campfire Events 2026 doc. Advantage: documents are archived in the system!!  You can look at the other training docs on the Campfire Events page.  Reminder that leaders should advise participants that if they have any symptoms such as cough, cold, fever, etc., that they not attend an outing.

• NEW! ONE DAY OUTING Participant Agreement / Waiver and Medical form dated February 2026. For single day outings in the backcountry, a single form that combines the Agreement with a more abbreviated Medical Information section. Alternatively, use the Registration function in Campfire which includes same information. Bring extra forms on your hike if you expect participants at the trailhead. 

NEW!  DOCUMENT ARCHIVING / RETENTION.  Send Provisional lead Evaluations to LTC Admins. What about the waiver/sheet and med forms after the outing? The Sierra Club requires storing key documents from all outings, including waivers and medical forms, for 10 years. There’s an easy way to do this and a hard way. We have outlined the options on our 2026 Addendum. See our FAQ page. Best is to use the Registration Option when setting up your outing in Campfire. Here again is the Campfire Events Registration training doc. 

ADDITIONAL IMPORTANT FORMS FOR LEADERS

• PATIENT REPORT form (PDF) to use for emergency patient information

• WFA Refusal of First Aid Form - for a patient's refusal of FA against medical advice.

• The Emergency Response Card (PDF) to carry with you

CAMPFIRE COMMMUNITY Forms and Links. - TBD NEED TO REVISE LINKS

****Medical Forms and SMPs. Confused? see our Decision Tree on the FAQ page 

ICO and Enduring waiver folks, see your own guidelines. WTC LEADERS! Get your Course outings files directly from WTC, not here; the waiver/sign-in sheet found on this Forms page is for NON-Course outings aka hikes and experience trips.

INCIDENT REPORTING. See our Incident Reporting page for more details but here are a few links.  See the Online Incident Report Form, located at: https://sierraclub.tfaforms.net/304. Incident Reporting Instructions Link: https://sierraclub.tfaforms.net/f/incident-type. IMPORTANT! Send / forward the confirmation (From Program Safety  or “Thank you for your submission”) email to Angeles Safety Committee investigator (new email): angeleschaptersafety@gmail.com and to your Outings Chair and Chair.